Workforce System & Payroll Clerk

Caressant Care is looking for a passionate and experienced Workforce System & Payroll Clerk to join our team.

About Caressant Care

For over 50 years, Caressant Care has created a comfortable and caring home environment for our residents across Ontario to receive high-quality care. We proudly serve over 1,500 residents across our 15 long-term care homes and ten retirement homes. Operating primarily in small towns, Caressant Care creates tight-knit communities where everyone knows and looks out for one another. 

At Caressant Care, we prioritize the well-being of our employees and provide them with opportunities to learn and grow, whether they are experienced professionals or just starting. Become a part of our team and experience fulfilling and impactful work that brings joy to your life and the lives of others.

What we offer…

• At the core of our workforce is a passion for people, fostering a culture that embraces diverse perspectives, experiences, and beliefs.
• A caring and comfortable space for our residents, their families and our employees.
• Learning and growth opportunities for professionals at all stages of their careers.
• Competitive wages and benefits.

About the Opportunity…

The Workforce Systems Administrative Clerk provides administrative support to workforce system operations by assisting with employee timekeeping reviews and payroll‑related exception monitoring, including the validation of hours and corrections to support accurate and timely payroll processing. The role also supports agency (vendor) workforce administration by reviewing agency punch data for accuracy and appropriate coding, validating invoices against hours worked and contracted rates, and investigating and resolving discrepancies with agencies or internal teams. In addition, the position is responsible for coding, entering, and submitting approved agency invoices for payment, maintaining accurate records, supporting periodic statement reviews, and participating in projects or other related duties as assigned.

What you bring…

• Experience with timekeeping and/or scheduling software systems preferred; experience with the Staff Schedule Care System is considered an asset
• Strong problem‑solving skills with the ability to self‑troubleshoot issues and determine appropriate next steps
• Ability to communicate clearly and professionally with internal office staff, operating locations, and external agencies
• Intermediate proficiency with Microsoft 365 applications, including Excel

• Ability to handle confidential payroll and workforce data with discretion

This position is located at our Head Office in Woodstock, ON. This is a Part-Time Contract position of 4 days/week (or equivalent hours) for 8-12 months. There are flexible work options available – remote, hybrid, or in-office. The hourly wage is $25 per hour, commensurate with experience and

Our focus at Caressant Care is on hiring individuals whose skills and abilities will contribute most to our organization’s success and who also mirror the communities in which we operate. All qualified candidates are encouraged to apply, regardless of their ethnic and cultural backgrounds, disabilities, sexual orientations, gender identities or expressions.

If you have questions or require accommodations during the application process, please email info@caressantcare.com or call 519-539-0408.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.